Tasks go to one Todoist project
Your admin picks the Todoist project that receives new tasks.
note1 + Todoist
Todoist meeting notes that become Todoist tasks
note1 sends the action items from your meetings to a Todoist project, and links the task you already added. Todoist action items without retyping.
Connected once for the whole team Matched to existing work first
How matching works
Matched to the tasks you already have
Before creating anything, note1 searches the target's open tasks and those closed in the last 30 days, and judges whether one already tracks the same work.
01
Already tracked
If an existing task covers the action item, note1 links it and adds a comment with the meeting quote and a link to the meeting.
02
Possible match
When a match is uncertain, note1 shows it as a suggestion in note1. You approve it with one click, or ignore it.
03
New work
Action items with no match become new tasks in Todoist when auto-create is on, which is the default. With it off, they appear as "create" suggestions instead.
Choose Suggest, where matches wait for one-click approval in note1, or Auto-link, where strong matches link automatically and weaker ones become suggestions.
What lands in Todoist
What lands in Todoist
A new task carries the context from the meeting, so the person doing the work does not need to replay the call.
Title and description
The action item text becomes the task title, and its description comes along.
Owner and quote
The owner's name, the supporting quote and who said it.
Link to the meeting
A link back to the meeting in note1, with the full transcript and summary.
Closed work flows back into note1
About once an hour, note1 checks linked tasks. When one is closed in Todoist, note1 can show a "Possibly done" proposal on the action item, close the item automatically, or do nothing. Your team admin chooses which. Rejected proposals are not repeated.
- 01
Connect Todoist
A team admin opens Team, then Integrations, selects Todoist and approves access with OAuth. It is connected once for the whole team.
- 02
Pick a project
Choose the Todoist project that receives new tasks from meeting action items.
- 03
Choose how matching works
Pick Suggest, where matches wait for one-click approval, or Auto-link, where strong matches link automatically and weaker ones become suggestions.
Good to know
Todoist specifics
No assignee
note1 creates Todoist tasks without an assignee. The owner's name is in the task.
One-way sync
Sync goes from note1 to Todoist. Editing an action item in note1 after the task exists does not update the task, and closing it in note1 does not close the task.
When items sync
Items sync after each meeting is processed. Manually added items sync when you save them. You can retry a single item, or use Sync all on a meeting.
Frequently Asked Questions
SupportHow do I send meeting notes to Todoist?
A team admin connects Todoist once with OAuth and picks a project. After each meeting, note1 links action items to existing tasks or creates new ones. It sends action items, not the full meeting notes.
Does note1 assign Todoist tasks?
No. Tasks are created without an assignee. The owner's name is written in the task.
Will it duplicate tasks I already have?
Before creating a task, note1 searches the project's open tasks and those closed in the last 30 days, and judges whether one tracks the same work. Matches are linked, with a comment, or suggested.
What is in a new Todoist task?
The action item text as the title, its description, the owner's name, the supporting quote with the speaker, and a link to the meeting in note1.
Does completing a task in Todoist update note1?
About once an hour, note1 checks linked tasks. A closed task becomes a "Possibly done" proposal, closes the action item automatically, or does nothing, depending on your admin's setting.
Products
More AI meeting tools from note1
Other tools note1 sends action items to, and Slack. See every note1 integration on the integrations page.
Slack
Post meeting recaps and ask note1 from Slack.
Linear
Send action items to Linear, matched to existing issues.
Jira
Send action items to Jira Cloud, matched to existing issues.
GitHub
Turn action items into GitHub issues without duplicates.
Asana
Send action items to Asana projects, matched to open tasks.
Trello
Add action items to a Trello list, matched to existing cards.
Motion
Send action items to a Motion workspace as tasks.
Notion
Add action items to a Notion database as pages.
Stop retyping action items into Todoist
Connect Todoist once for your team, pick where items go, and let note1 link or create tasks after each meeting.