Connects with an API key
Motion uses an API key instead of OAuth. The admin adds it once for the team.
note1 + Motion
Motion AI meeting notes: action items to Motion
note1 sends the action items from your meetings to a Motion workspace, and links the task you already have. Motion meeting notes without retyping.
Connected once for the whole team Matched to existing work first
How matching works
Matched to the tasks you already have
Before creating anything, note1 searches the target's open tasks and those closed in the last 30 days, and judges whether one already tracks the same work.
01
Already tracked
If an existing task covers the action item, note1 links it instead of creating a duplicate. Motion has no comments API, so linked tasks get no comment.
02
Possible match
When a match is uncertain, note1 shows it as a suggestion in note1. You approve it with one click, or ignore it.
03
New work
Action items with no match become new tasks in Motion when auto-create is on, which is the default. With it off, they appear as "create" suggestions instead.
Choose Suggest, where matches wait for one-click approval in note1, or Auto-link, where strong matches link automatically and weaker ones become suggestions.
What lands in Motion
What lands in Motion
A new task carries the context from the meeting, so the person doing the work does not need to replay the call.
Title and description
The action item text becomes the task title, and its description comes along.
Owner and quote
The owner's name, the supporting quote and who said it.
Link to the meeting
A link back to the meeting in note1, with the full transcript and summary.
Closed work flows back into note1
About once an hour, note1 checks linked tasks. When one is closed in Motion, note1 can show a "Possibly done" proposal on the action item, close the item automatically, or do nothing. Your team admin chooses which. Rejected proposals are not repeated.
- 01
Get a Motion API key
In Motion, create an API key. A team admin pastes it into Team, then Integrations, then Motion. It is connected once for the whole team.
- 02
Pick a workspace
Choose the Motion workspace that receives new tasks from meeting action items.
- 03
Choose how matching works
Pick Suggest, where matches wait for one-click approval, or Auto-link, where strong matches link automatically and weaker ones become suggestions.
Good to know
Motion specifics
No comments on linked tasks
Motion has no comments API, so when note1 links an existing Motion task, it cannot add the meeting quote as a comment.
No assignee
note1 creates Motion tasks without an assignee. The owner's name is in the task.
One-way sync
Sync goes from note1 to Motion. Editing an action item in note1 after the task exists does not update the task, and closing it in note1 does not close the task.
When items sync
Items sync after each meeting is processed. Manually added items sync when you save them. You can retry a single item, or use Sync all on a meeting.
Frequently Asked Questions
SupportHow do I send meeting notes to Motion?
A team admin adds a Motion API key once and picks a workspace. After each meeting, note1 links action items to existing tasks or creates new ones. It sends action items, not the full meeting notes.
How does note1 connect to Motion?
With an API key that your admin pastes into note1, not OAuth.
Does note1 comment on existing Motion tasks?
No. Motion has no comments API, so linked Motion tasks get no comment. New tasks still include the quote and meeting link.
Does note1 assign Motion tasks?
No. Tasks are created without an assignee. The owner's name is written in the task.
Will it duplicate tasks I already have in Motion?
Before creating a task, note1 searches open tasks and those closed in the last 30 days, and judges whether one tracks the same work. Matches are linked or suggested.
Does completing a task in Motion update note1?
About once an hour, note1 checks linked tasks. A closed task becomes a "Possibly done" proposal, closes the action item automatically, or does nothing, depending on your admin's setting.
Products
More AI meeting tools from note1
Other tools note1 sends action items to, and Slack. See every note1 integration on the integrations page.
Slack
Post meeting recaps and ask note1 from Slack.
Linear
Send action items to Linear, matched to existing issues.
Jira
Send action items to Jira Cloud, matched to existing issues.
GitHub
Turn action items into GitHub issues without duplicates.
Asana
Send action items to Asana projects, matched to open tasks.
Trello
Add action items to a Trello list, matched to existing cards.
Todoist
Send action items to a Todoist project as tasks.
Notion
Add action items to a Notion database as pages.
Stop retyping action items into Motion
Connect Motion once for your team, pick where items go, and let note1 link or create tasks after each meeting.