Tasks go to one Asana project
Your admin picks the Asana project that receives new tasks.
note1 + Asana
Asana meeting notes that become Asana tasks
note1 sends the action items from your meetings to an Asana project, and links the task your team already created. Asana action items without retyping.
Connected once for the whole team Matched to existing work first
How matching works
Matched to the tasks you already have
Before creating anything, note1 searches the target's open tasks and those closed in the last 30 days, and judges whether one already tracks the same work.
01
Already tracked
If an existing task covers the action item, note1 links it and adds a comment with the meeting quote and a link to the meeting.
02
Possible match
When a match is uncertain, note1 shows it as a suggestion in note1. You approve it with one click, or ignore it.
03
New work
Action items with no match become new tasks in Asana when auto-create is on, which is the default. With it off, they appear as "create" suggestions instead.
Choose Suggest, where matches wait for one-click approval in note1, or Auto-link, where strong matches link automatically and weaker ones become suggestions.
What lands in Asana
What lands in Asana
A new task carries the context from the meeting, so the person doing the work does not need to replay the call.
Title and description
The action item text becomes the task title, and its description comes along.
Owner and quote
The owner's name, the supporting quote and who said it.
Link to the meeting
A link back to the meeting in note1, with the full transcript and summary.
Assignee
note1 sets the Asana assignee by email when it matches the action item owner.
Closed work flows back into note1
About once an hour, note1 checks linked tasks. When one is closed in Asana, note1 can show a "Possibly done" proposal on the action item, close the item automatically, or do nothing. Your team admin chooses which. Rejected proposals are not repeated.
- 01
Connect Asana
A team admin opens Team, then Integrations, selects Asana and approves access with OAuth. It is connected once for the whole team.
- 02
Pick a project
Choose the Asana project that receives new tasks from meeting action items.
- 03
Choose how matching works
Pick Suggest, where matches wait for one-click approval, or Auto-link, where strong matches link automatically and weaker ones become suggestions.
Good to know
Asana specifics
Assignee set by email
note1 sets the assignee by email in Asana.
One-way sync
Sync goes from note1 to Asana. Editing an action item in note1 after the task exists does not update the task, and closing it in note1 does not close the task.
When items sync
Items sync after each meeting is processed. Manually added items sync when you save them. You can retry a single item, or use Sync all on a meeting.
Frequently Asked Questions
SupportHow do I send meeting notes to Asana?
A team admin connects Asana once with OAuth and picks a project. After each meeting, note1 links action items to existing tasks or creates new ones. It sends action items, not the full meeting notes.
Does note1 assign Asana tasks?
Yes, by email, when the action item owner matches an Asana user.
Will note1 duplicate tasks we already have in Asana?
Before creating a task, note1 searches the project's open tasks and those closed in the last 30 days, and judges whether one tracks the same work. Matches are linked, with a comment, or suggested.
What is in a new Asana task?
The action item text as the title, its description, the owner's name, the supporting quote with the speaker, and a link to the meeting in note1.
Does completing a task in Asana update note1?
About once an hour, note1 checks linked tasks. A closed task becomes a "Possibly done" proposal, closes the action item automatically, or does nothing, depending on your admin's setting.
Is the sync two-way?
No. It is one-way, from note1 to Asana. Editing or closing an action item in note1 after the task exists does not change the task.
Products
More AI meeting tools from note1
Other tools note1 sends action items to, and Slack. See every note1 integration on the integrations page.
Slack
Post meeting recaps and ask note1 from Slack.
Linear
Send action items to Linear, matched to existing issues.
Jira
Send action items to Jira Cloud, matched to existing issues.
GitHub
Turn action items into GitHub issues without duplicates.
Trello
Add action items to a Trello list, matched to existing cards.
Todoist
Send action items to a Todoist project as tasks.
Motion
Send action items to a Motion workspace as tasks.
Notion
Add action items to a Notion database as pages.
Stop retyping action items into Asana
Connect Asana once for your team, pick where items go, and let note1 link or create tasks after each meeting.